Volunteer Application

We work hard to make the Spring conference available to all. We’re excited to offer the opportunity to volunteer in exchange for a weekend and/or pre-conference pass. We truly couldn’t do this without our spectacular volunteers! Nearly 200 of you will make this conference a success.

Please read the text in the toggles below THOROUGHLY before applying so you know what you’re signing up for.

The Exchange

Volunteer Commitment

In exchange for each shift worked you will be comped for that same day of the Conference. IE; If you work Saturday, you will be comped for Saturday. Please select two volunteer shifts if you would like to attend for the whole weekend, or three shifts if you would like a Friday Pre-Conference pass in addition.

Pre- and post- conference shifts fill quickly; apply ASAP for those limited opportunities.

 

Schedule & Class Attendance

You should expect to be working during some of the class time unless you are approved for a pre- or post- conference shift, or come as a paying participant.

 

Working Your Shifts

Once your schedule and duties are given to you, it is up to you to show up for your shifts on time, and to complete your shift as asked. In the unfortunate event that you do not fulfill your shift, we will process your credit card for the deposit amount.

 

Volunteer Deposit 

All volunteers are required to submit an $80 deposit along with the application. This amount will be paid to us to hold your volunteer position and reimbursed the week after the conference as long as you have completed your volunteer shift hours. If making this payment causes volunteering to be inaccessible to you, please contact Emily Bell (registration@organicgrowersschool.org) for other options.

 

Cancellations

If you have been accepted into the volunteer program and need to cancel, your deposit and registrations are 100% refundable if you notify us before February 21, 2020 (two weeks before the conference). If you cancel after this date, your deposit will be kept.

 

Apply

To become a volunteer, please complete the volunteer application form (below) and pay your deposit. You only need to complete a conference registration in addition to this form if you have registration add-ons that are not covered by your Volunteer Commitment (ie; kids program, additional conference days not volunteering, lunch, half-day workshops, etc.)

Because we put so much effort into making our conference affordable and accessible, our volunteer program is extremely popular… so apply early! Volunteer shifts are filled on a first-come, first-served basis.

Volunteer Shift Descriptions

General volunteer shifts do not require special skills or backgrounds. They do, however, require timeliness and a friendly demeanor, so please bring those. The following are shift descriptions and time commitments:

Delivery Driver
8 hours, pre-event
Please only apply to this shift if you have reliable transportation and a flexible schedule the week of March 2-6, 2020.  You will receive a full weekend pass in exchange for up to 8 hours of your time, your vehicle use, and gas. 

Signs
THURSDAY 3:00 – 7:00PM
OR a split shift of FRIDAY 3:00 – 5:00PM
and SUNDAY 4:00 – 6:00PM
Are you good with maps and have a reliable large vehicle? Help set up road signage both at Mars Hill University and at our satellite Pre-Conference locations. 2 hours of set-up would start Thursday or Friday evening, and 2 hours of break down would happen Sunday afternoon.

Pre-Conference Assistant
FRIDAY 8:00AM – 5:30PM
Help pre-conference goers when they arrive, assist instructors with set up, and support coordination of lunch breaks. In exchange for your general support with the workshop, you will be able to attend that pre-conference workshop for free. Please indicate your other volunteer shift preferences on your form and in your form comments if you’d like to attend the weekend conference as a volunteer for an additional exchange. Please note this shift only gets you into the Pre-Conference Workshop you are assisting, and not the general conference.

Set-Up
FRIDAY 1:30 – 5:30PM, 3:00 – 7:00PM or 5:00 – 9:00PM
This shift requires walking, heavy lifting/moving furniture, patience & creativity!

Breakfast Runner
SATURDAY AND/OR SUNDAY 6:00 – 10:00AM
Help with food setup and delivery.

Clean-Up
SATURDAY AND/OR SUNDAY 5:30 – 9:30PM
Involves walking and moving heavy furniture, taking down signs, and general clean up. Great role for a self-directed individual. Perfect if you have a truck and can help with transport of supplies.

Classroom Assistant
SATURDAY AND/OR SUNDAY 8:30AM – 1:00PM or 2:00 – 6:00PM
Choose one track to help assist for the entire day. Assist the speaker, pass out handouts, and act as door-monitor.

Floater
SATURDAY AND/OR SUNDAY 7:00 – 11:00AM or 11:00AM – 3:00PM or 2:00 – 6:00PM
Hang out in the Conference Headquarters and lend us a hand as needed.

Campus Guide
SATURDAY AND/OR SUNDAY 6:00 – 10:00AM
Guides are assigned to locations around campus to help guide conference goers toward classrooms and to answer questions. You’ll be outside for your shift, so please be prepared for early-morning and uncertain mountain weather.

Lunch
SATURDAY & SUNDAY 12:00 – 2:00PM
Help conference goers navigate the lunch lines and hand out menus. Loud, confident voices are preferred. Please note this is a split shift that gets you into one day of the conference; in order to get into the other day, you must sign up for another volunteer shift.

Parking
SATURDAY AND/OR SUNDAY 6:00 – 10:00AM
Parking guides will help guide folks to appropriate locations as they enter the campus and should be competent with directions and maps.

Registration
SATURDAY AND/OR SUNDAY 6:00 – 10:00AM
This is a great shift for folks who are organized, detail-oriented, and have a knack for customer service. Assist our Registrar in setting up Registration and checking in conference goers. Please note some of the shift time is allotted for training.

Headquarters Assistant
SATURDAY AND/OR SUNDAY 6:00 – 10:00AM or 12:00 – 4:00PM
Work at Conference Headquarters on Saturday and/or Sunday morning. Assist in checking in volunteers, speakers, and VIP’s. Previous experience in the service industry is essential here. This is a great shift for well-organized folks who can move quickly first thing in the morning!

AV Tech
SATURDAY AND/OR SUNDAY 8:30AM – 5:30PM
If you know your way around an LCD projector & computer, this is a great shift for you. AV Tech Hands will be free to attend classes during their shifts but must provide a reliable cell phone number where they can be reached throughout the day and be able to move around campus as needed.

Social
SATURDAY 5:00 – 9:00PM
These volunteers will help set up for the social, sell raffle tickets, and help to clean up.

Full Weekend Schedule

It’s important you take your class preferences into account when scheduling yourself for a volunteer shift! View the Spring Conference schedule as a PDF.

Questions about volunteering? Please contact Emily Bell, our Conference Volunteer & Registration Coordinator, registration@organicgrowersschool.org