4th Annual Harvest Conference: September 8–9, 2017

We couldn’t do this without the help of our work traders!

So thanks a bunch! Work trading is a great way to support the Organic Growers School while also getting to enjoy the services and programs we provide.

A four hour shift will earn you a one-day work exchange pass for THE DAY YOU ARE VOLUNTEERING. For example, if you sign up for a work trade shift on Saturday morning, you will earn a work exchange pass for Saturday, allowing you to attend classes Saturday afternoon.

You have some work trade options, so please be sure to read the instructions and descriptions before submitting your form. It’ll save everyone time and energy later.

Please read the information on this page carefully to choose the responsibility that best suits your interests and abilities. If you have any questions, feel free to contact Sera, Volunteer Coordinator at farmer-programs@organicgrowersschool.org.

General Volunteers

General Volunteer Shifts

What is a “general volunteer shift?” General volunteer shifts do not require special skills or backgrounds. They do, however, require adaptability and a positive attitude, so be sure to bring those! You may select up to three volunteer shifts. Please do not select the same shift three times.

Friday Set Up
This is a great shift because it allows you to put in your four hours without missing any classes. Set Up Volunteers should be prepared to do some moving around and be able to lift up to 30 pounds comfortably. So bring your walking shoes, your positive attitude, and your patience!
((4 Spaces Friday PM))

This is a great shift for folks who can read a map, be friendly in the morning, and don’t mind talking to strangers. Floaters will be staged around campus to help attendees find their way, and be available for odd jobs when the campus is not in class transition.
((4 spaces Saturday AM, 4 Spaces Saturday PM))

Organization and a friendly attitude is key for the registration shift! You’ll be working with our registrar to check in attendees Saturday morning.
((2 Spaces Saturday AM))

Saturday Clean Up
This is another shift that does not require you miss any class time. Similar to set up, this shift requires that you be comfortable moving portable furniture (like folding chairs and tables) and walking as well as waiting between the time you finish one task and get assigned another.
((4 Spaces Saturday PM))

Specialty Volunteers

Specialty Volunteer Shifts

What is a “specialty volunteer shift?” A specialty volunteer shift requires particular skills and backgrounds to fulfill.

This is a great way to get your hours out of the way before the conference! This could include poster distribution around the Asheville area, blog writing or facebook promotion. Please only apply if you are computer savvy and have reliable transportation.
((3 Spaces Available Pre-Conference))

Signs Coordinator
Have beautiful handwriting, artistic abilities, and a knack for visual placement? We’d love someone to be available to make signs for us before the conference, put them up, and take them down (NOTE: SIX HOURS WORKTRADE REQUIRED)
((1 Space Available for Pre- and Post-Conference))

AV Tech Hand
Do you know your way around an LCD project? We could use you on call on Saturday. Tech Hands get to attend classes but must respond when called by Conference Headquarters.
((1 Space Available All Day Saturday))

Classroom Helpers
Stoked on cooking and fermentation? This is the spot for you! We need folks to serve as back-up classroom helpers for our hands-on classes in the afternoon (probably cooking, fermentation, and other food processing endeavors.)
((2 Spots Available Saturday Afternoon))

This is a great way to get your hours out of the way after the conference! This could include blog writing or facebook promotion. Please only apply if you are computer savvy and have reliable transportation.
((1 Space Available Post-Conference))

Data Entry
We need help entering our survey results after the conference. Please only apply if you are familiar with SurveyMonkey or are willing to do a tuitorial. (NOTE: SIX HOURS WORKTRADE REQUIRED)
((2 Spaces Available Post-Conference))


Moderator Tracks and Shifts

((2 Pre-Conference Moderators on Friday, 7 Saturday AM, and 7 Saturday PM Conference Moderators))

Moderators primarily assist speakers, and often are specifically invited to be in the moderator role (take this into account when applying, as positions will be filled first by those who have moderated before). This includes things like…

  • Distributing handouts if necessary
  • Introducing the speaker
  • Acting as door monitor
  • Taking attendance
  • Facilitating question and answer sessions
  • Making announcements

Moderators must work for either a Pre-Conference Shift (8:30AM- 6:00PM), Saturday AM Shift (Session 1, 8:30AM – 12:30PM) or a Saturday PM Shift (Sessions 2 & 3, 1PM-5:30PM) you may not moderate just one class. We have a new class structure without tracks this year. We ask each person applying to moderate to pick their top 3 choices for the shift they wish to moderate (Friday Pre-Conference 8:30AM – 6:00PM, Saturday AM 8:30AM-12:30PM, or Saturday PM 1:00PM-5:30PM) YOU ARE NOT GUARANTEED YOUR TOP CLASS PREFERENCES, but we will do our best to accommodate your desires. There will be a short moderator training at 6pm on Friday, September 8th before the conference. Please take this into account.

Please note that Pre-Conference Moderators will need to either be familiar with moderator duties or be prepared to make time BEFORE September 8th to get themselves trained by an OGS Staff. Moderating a Pre-Conference workshop only gets you into that Pre-Conference Workshop; in order to attend Saturday, you must also work trade on Saturday.

To Apply

To become a work trade volunteer, please 1) complete the volunteer application form and 2) send your deposit check within 10 business days to Organic Growers School, PO Box 17804, Asheville, NC 28816. Please write the name of the work trader somewhere on the check. We will ONLY confirm your work trade position with you after we receive your deposit check. You only need to complete a conference registration in addition to this form if you elect to attend paid workshops/classes.

Because we put so much effort into making our conference affordable and accessible, our volunteer program is extremely popular… so apply early! If work trade positions are full, we are happy to put you on a first-come first served wait-list of volunteers and moderators for week-of and day-of cancellations.

Deposit Check & Cancellations

All work trade volunteers are required to submit reimbursable deposit checks for the total amount of their work trade (i.e. $55 for Friday, $50 for Sun, or $105 for both days). Reimbursable deposits will only be deposited if you do not complete your volunteer shift. The early bird discount does not apply to the deposit because if you do not show up for your shift, it will inconvenience us greatly, no matter how early you registered.

Please mail deposit checks to: Volunteer Coordinator c/o Organic Growers School, PO Box 17804
Asheville, NC 28816

(828) 214-7833

Cancellations: If you have been accepted into the volunteer program and need to cancel, your deposit and registrations are 100% refundable if you notify us before September 1, 2017 (the week before the conference). If you cancel after September 1st, you will not receive a refund. Please do let us know, however, so we can fill your shifts.

Arrival & Schedule

You will receive a confirmed arrival time upon acceptance into the program, and you will be expected to plan your travel accordingly. Please arrive 15 minutes before your first scheduled shift to check-in at the Work Trade Check-In. Most work traders approach this as an opportunity for service and expect to work some of their shifts during class times. If you are overly concerned about specific class attendance, please choose a work trade shift that has pre-conference & post-conference shifts, or come as a paying participant.

Once your schedule and duties are given to you, it is up to you to show up for your shifts on time, and to complete your shift as asked. In the unfortunate event that you do not fulfill your shift, we may be obligated to cash your work trade deposit, or you may get blacklisted from the work exchange program.